How to Delete Your Transcription Data (Export First)

Your recordings often capture sensitive things: client calls, medical notes, interviews, private conversations. So it is fair to want full control over what happens to that data, including the right to take it with you or wipe it entirely. RealtimeVoiceKIT is built so you can do both, and this guide walks through exactly how, step by step.

A quick word on why this matters legally. Under the GDPR you have a right to erasure (often called the right to be forgotten) and a right to data portability, which means you can ask for your data to be deleted and you can take a machine-readable copy with you. The CCPA grants California residents similar rights. The steps below are how RealtimeVoiceKIT lets you exercise them yourself, on demand, without filing a support ticket. It is also worth knowing what we do not do: we do not train models on your content, and we do not sell personal data.

First, the most common task: deleting a single transcript. Open the transcript you no longer want from your account, and choose to delete it. That removes the transcript, along with its translations and summaries, from our active systems. This is the right move when you only need to clean up specific files and want to keep your account otherwise intact.

Second, and we strongly recommend this before any bigger deletion: export a full copy of your data first. From your account settings you can request a complete JSON snapshot of your account, your transcripts, your translations, and your summaries. JSON is a plain, machine-readable format, so the copy is genuinely portable: you can archive it, move it to another tool, or simply keep it for your own records. Deletion is permanent, so taking this snapshot first means you never lose anything you might need later.

Third, if you want to leave entirely, you can permanently delete your whole account from account settings. This is a cascading action: it removes your account and the associated data with it, cancels any active subscription so you are not billed again, and requests deletion at our speech-to-text processing provider on a best-effort basis. Any short-lived backups expire on a rolling basis rather than living on indefinitely. Because this cannot be undone, the export step above is the safety net you will be glad you used.

A couple of practical notes. Deleting individual transcripts and deleting your account are separate actions, so you can do the smaller cleanup as often as you like without touching your account. Your data travels over encrypted TLS connections throughout, whether you are uploading, exporting, or deleting. And if you use the developer API with your rtvk_ keys, the same account-level deletion applies to data created through it. If you are on a paid plan, account deletion is what cancels the underlying Stripe subscription.

RealtimeVoiceKIT is powered by leading frontier AI from OpenAI (ChatGPT), Anthropic (Claude), and Google (Gemini), and it is designed so that strong transcription and translation never come at the cost of control over your own data. You decide what to keep, what to export, and what to erase, and the tools to do each are a few clicks away in your account. If privacy is part of why you are choosing a transcription tool, this is the workflow that should give you confidence to start.